• Project Administrator

    Job Locations US-NY-New York
    Posted Date 3 months ago(12/5/2018 5:10 PM)
    Job ID
    # of Openings
  • Overview

    HKS is a team of more than 1,400 architects, interior designers, urban designers, scientists, artists, anthropologists and other professionals working together across industries and across the globe to create places that delight, heal and stimulate peak performance. We have nurtured a culture of extraordinary people with curious and creative minds who are passionate about delivering elegant solutions that solve our clients’ challenges. Our research teams dig deep to discover processes and ideas that improve outcomes--then they share them freely for everyone’s benefit. In all we do, we are mindful of the fragility of all life and of the planet.


    Our New York office is seeking a Project Administrator to join our team.


    • Translates written and verbal correspondence in Japanese and English (i.e. email, meeting notes, etc.)
    • May travel with Project Leader to project meetings to assist with meeting notes and other documents requiring translation
    • May attend client meetings to take meeting minutes and prepare for distribution.
    • Under direction of the project manager, collaborates with various staff and departments in administrating project reporting requirements.
    • Manages project filing system, both electronic and paper, and assists with document tracking progress.
    • Serves as a contact for transfer of files, documents, drawings with external consultants and clients; manages distribution of these to the team.
    • Under direction from the project manager, schedules and coordinates project meetings.
    • Performs word processing and data entry, as required.
    • Takes personal responsibility for fostering a green workplace through sustainable work practices.


    • Equivalent of a Bachelor’s degree in related field and 2 years related experience.
    • General knowledge of architectural and construction terminology.
    • General knowledge of building design or urban design practice
    • Demonstrated experience writing, reviewing and distributing memoranda and meeting notes for building design or urban design projects.
    • Must be bilingual in Japanese and English with proficient written and verbal communication skills.
    • Proficiency in MS Office, including Word, Excel and Outlook.
    • Must be detail-oriented and able to handle confidential information at the highest level.
    • Ability to communicate both verbally and in writing; including excellent interpersonal skills.
    • Ability to work in team environment.
    • Ability to effectively meet deadlines.



    HKS is an EEO/AA Employer: M/F/Disabled/Veteran


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